Fleet software specialist Jaama has launched a new eSignature Module for Key2 to help fleets with the move to a paperless office.
The eSignature Module enables a document to be sent, signed using an electronic signature, and instantly returned back into the system. It expedites any process that requires documents to be printed, signed and then manually uploaded; new vehicle driver handovers and daily rental agreements being prime examples. Once installed and configured, Key2 eSignature can be utilised anywhere a document is generated within the system.
The new solution is the latest to be developed through collaboration with Jaama customers.
Brian Kirby, systems director, JCT600 Vehicle Leasing Solutions, a Key2 user since 2011, said: “We have pushed for development of eSignature and believe it is possibly the first application of electronic signatures in the fleet industry.
“We plan to initially roll out eSignature for customers’ master hire agreements and then for quote acceptance and order acceptance documents. Ultimately eSignature will be used for all documents that require a client’s signature. It is the latest initiative as we continue working towards a paperless environment.”
He added: “The eSignature rule sets that we have adopted mean that where documents require multiple customer signatures they are automatically emailed to those individuals thereby reducing the administration burden for our clients.”